Admin

Email Manager

Edit auto-response email templates and send manual emails to users.

Note: Editing a template here updates what's stored in the database. The backend functions that send these emails read the template from DB when available, and fall back to the built-in defaults. Variables like {{first_name}} are replaced automatically at send time.

Available Variablescopy & paste into any template

{{first_name}}Recipient's first namee.g. Sarah

{{last_name}}Recipient's last namee.g. Johnson

{{plan_name}}Job posting plan purchasede.g. Growth Hiring Pack

{{amount}}Amount paid (with currency)e.g. $249.00 CAD

{{credits}}Number of job post creditse.g. 3

{{expires_date}}When credits or subscription expiree.g. June 5, 2026

{{job_title}}Title of the job postinge.g. General Dentist

{{practice_name}}Name of the dental practicee.g. Maple Dental

{{specialty}}Candidate's dental specialtye.g. Periodontist

Other variablesEach email's description lists the exact variables it supportse.g. {{renew_url}}, {{reason}}

Welcome — Candidate Signup

ActiveCustomized

Sent automatically when a new candidate completes registration.

From: Recruit North AmericaSubject: Welcome to Recruit North America

⚡ New Candidate Signup👥 Candidates Only

Hello {{first_name}},

Welcome to Recruit North America!

Your candidate profile has been submitted — nice move! Once approved, you will unlock the resource centre, be able to upload your CV, and decide exactly when you want to be discovered by top dental practices.

If you have any questions, simply reply to this email or reach out to us at hello@…

Welcome — Employer Signup

ActiveCustomized

Sent automatically when a new employer completes registration.

From: Recruit North AmericaSubject: Welcome to Recruit North America

⚡ New Employer Signup👥 Employers / Clients Only

Hello {{first_name}},

Your Employer Account at Recruit North America has been approved! You can log in and start your first job post now!

If you have any questions, simply reply to this email or reach out to us at hello@recruitna.com.

Warm regards,
The RNA Team

Candidate Profile Approved

ActiveCustomized

Sent automatically when an admin approves a candidate profile.

From: Recruit North AmericaSubject: Your Profile Has Been Approved 🎉

⚡ Candidate Profile Approved👥 Candidates Only

Hello {{first_name}},

You’re in! Your Dental Student ConneX profile has been approved! 🚀

Now let’s launch your career the right way. You now have access to tools designed to help launch your dental career with confidence.

Here is what's waiting for you:
✨ Create a resume that stands out
✨ Get interview-ready with practical resources
✨ Discover …

Job Board Purchase Receipt

ActiveCustomized

Sent automatically after a successful Stripe payment for a job posting plan.

From: Recruit North AmericaSubject: Receipt — {{plan_name}} · Recruit North America

⚡ Purchase / Payment Complete👥 Employers / Clients Only

Hello {{first_name}},

Thank you for your purchase with Recruit North America.

Plan: {{plan_name}}
Amount: {{amount}}
{{credits_summary}}

Post a job anytime: https://recruitna.com/JobBoard

Questions? Contact hello@recruitna.com.

Best regards,
The RNA Team

Admin — New Contact Inquiry

ActiveCustomized

Sent to all admins when a contact form is submitted on the website.

From: Recruit NA WebsiteSubject: New Contact Inquiry from {{name}} - {{email}}

⚡ Manual only (no auto-send)👥 Admins Only

Name: {{name}}
Email: {{email}}
Phone: {{phone}}
Intent: {{intent}}

Message:
{{message}}

Employer — Job Expires in 5 Days

ActiveCustomized

Sent to the employer 5 days before their job posting expires. Variables: {{job_title}}, {{expires_date}}, {{renew_url}}.

From: Recruit North AmericaSubject: Your job "{{job_title}}" expires in 5 days

⚡ Job Expiring (5 days before)👥 Employers / Clients Only

Hi,

Your job posting "{{job_title}}" on the Recruit NA Job Board will expire on {{expires_date}}.

If you'd like to keep it live, renew with one click, no need to re-enter details:
Renew This Job: {{renew_url}}

Questions? Contact hello@recruitna.com.

Best regards,
The Recruit NA Team

Admin — Job Expiring Soon

ActiveCustomized

Sent to admins when a job posting is 5 days from expiring. Variables: {{job_number}}, {{job_title}}, {{practice_name}}, {{location}}, {{specialty}}, {{employment_type}}, {{posted_by}}, {{expires_date}}, {{admin_url}}.

From: Recruit North AmericaSubject: Expiring Soon: {{job_title}} ({{practice_name}})

⚡ Job Expiring (5 days before)👥 Admins Only

A job posting is expiring in 5 days:

Job #: {{job_number}}
Title: {{job_title}}
Practice: {{practice_name}}
Location: {{location}}
Specialty: {{specialty}}
Employment: {{employment_type}}
Posted by: {{posted_by}}
Expires: {{expires_date}}

View / manage in the Admin Job Board: {{admin_url}}

Employer — Credits Expire in 48 Hours

InactiveCustomized

Sent to buyers 48 hours before their job post credits expire. Variables: {{plan_name}}, {{expires_date}}, {{credits}}.

From: Recruit North AmericaSubject: Your {{plan_name}} credits expire in 48 hours

⚡ Credits Expiring (48 hours before)👥 Employers / Clients Only

Hi,

This is a reminder that your {{plan_name}} on Recruit North America's Job Board will expire on {{expires_date}}.

Credits remaining: {{credits}}

Don't let them go to waste. Post a job before they expire:
https://recruitna.com/PostJobWizard

Need more credits? Purchase a new plan here: https://recruitna.com/SelfServeJobPostings

Questions? Con…

Employer — Job Renewal Receipt

Active

Sent after an employer pays to renew a job posting. Variables: {{job_title}}, {{practice_name}}, {{amount}}, {{expires_date}}.

From: Recruit North AmericaSubject: Renewed: "{{job_title}}" · Recruit North America

⚡ Job Renewed (payment complete)👥 Employers / Clients Only

Hi,

Your job posting "{{job_title}}" has been renewed and is now live for another 30 days.

Job: {{job_title}}
Practice: {{practice_name}}
Amount: {{amount}}
New Expiry: {{expires_date}}

Manage your posting: https://recruitna.com/ClientProfile

Questions? Contact hello@recruitna.com.

Best regards,
The Recruit NA Team

Employer — Job Is Now Live

Active

Sent to the employer when an admin approves their job posting. Variables: {{job_title}}.

From: Recruit North AmericaSubject: Your job is now live: {{job_title}} · Recruit North America

⚡ Job Approved by Admin👥 Employers / Clients Only

Hi,

Good news, your job posting "{{job_title}}" has been approved and is now live on the Recruit NA Job Board.

View it on the job board: https://recruitna.com/JobBoard

Best regards,
The Recruit NA Team

Employer — Job Posting Not Approved

Active

Sent to the employer when an admin rejects their job posting. Variables: {{job_title}}, {{reason}}.

From: Recruit North AmericaSubject: Update on your job posting: {{job_title}}

⚡ Job Rejected by Admin👥 Employers / Clients Only

Hi,

Thank you for submitting "{{job_title}}" to the Recruit NA Job Board. Unfortunately we're not able to publish this posting at this time.

Reason: {{reason}}

Feel free to reach out at hello@recruitna.com if you have any questions or would like to revise and resubmit.

Best regards,
The Recruit NA Team

Admin — New Employer Signup

Active

Sent to admins when a new employer account is created. Variables: {{account_type}}, {{name}}, {{email}}, {{practice_name}}, {{role}}, {{location}}, {{how_heard}}.

From: Recruit North America – NotificationsSubject: New {{account_type}} Signup: {{name}}

⚡ New Employer Signup👥 Admins Only

A new {{account_type}} account has just been created on Recruit North America.

Name: {{name}}
Email: {{email}}
Account Type: {{account_type}}
Practice: {{practice_name}}
Role: {{role}}
Location: {{location}}
How Heard: {{how_heard}}

View Admin Dashboard: https://recruitna.com/AdminDashboard

Admin — Candidate Approval Request

Active

Sent to hello@recruitna.com when a new candidate signs up and needs approval. Variables: {{name}}, {{first_name}}, {{last_name}}, {{email}}, {{profession}}, {{school}}, {{graduation_year}}.

From: Recruit North America – NotificationsSubject: Candidate Approval Request: {{name}}

⚡ New Candidate Signup👥 Admins Only

A new candidate account has been created and is requesting approval.

First Name: {{first_name}}
Last Name: {{last_name}}
Email: {{email}}
Profession: {{profession}}
School: {{school}}
Grad Year: {{graduation_year}}

Review Candidate: https://recruitna.com/AdminCandidates

Admin — New Job Awaiting Approval

Active

Sent to admins when an employer submits a job posting. Variables: {{job_number}}, {{job_title}}, {{practice_name}}, {{location}}, {{specialty}}, {{employment_type}}, {{salary}}, {{submitted_by}}, {{description}}.

From: Recruit North AmericaSubject: [Action Required] New job posting awaiting approval: {{job_title}}

⚡ Job Posted by Employer👥 Admins Only

A new job posting has been submitted and requires admin approval.

Job #: {{job_number}}
Title: {{job_title}}
Practice: {{practice_name}}
Location: {{location}}
Specialty: {{specialty}}
Employment: {{employment_type}}
Salary: {{salary}}
Submitted by: {{submitted_by}}

Description:
{{description}}

Review in the admin job board: https://recruitna.co…

Admin - New Employer Account Created

ActiveCustomized

Sent to all admins when a new Employer Account is created

From: Recruit North AmericaSubject: New Employer Account Created by {{name}} - {{email}}

⚡ New Employer Signup👥 Admins Only

{{job_title}}
{{practice_name}}

Admin - Job Board Purchase Receipt

ActiveCustomized

Sent to all admins after a successful Stripe payment for a job posting plan.

From: Recruit North AmericaSubject: Job Board Purchase Receipt from {{name}} - {{email}}

⚡ Purchase / Payment Complete👥 Admins Only

Plan: {{plan_name}}
Amount: {{amount}}
{{credits_summary}}